< Ways & Tips to improve business writing >

 

  • KISS
  • Don't think so much

- plan before writing

- 1st draft(type without thinking)

- don't worry about mistakes in your first draft

  • Write less

- fewer words

- take out words that don't give meaning

  • Be direct & avoid jargons

- use STRONG VERBS

- plain language (nothing fancy)

  • Begin with one idea:

- what are you trying to say

- write it on a memo where you can see it (keeps you focused)

  • Always try to answer the 5w’s

- it’s the basic information everyone is looking for

  • Practice plain writing

- state the purpose early 

- headings (major points)

- use short sentences & paragraphs

- write to express not impress

  • Practice the Active Voice
  • Avoid difficult & un-needed words

- simple phrases

- “Just say it”

  • Learn & Practice persuasion

- tell your benefits not the features 

  (you want them to do something for you)

  • Read your letter out loud

- take out anything that:

   . you don’t understand

   . sounds awkward

- make it personal (human to human)

  • Write once, check twice

- proof read once, check again later

  • Pay attention to details

- names

- dates

- gender

- title

  • Be professional, not formal

   


February 23, 2012 (THR)

- Paul Km's writing class

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